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Rules

Vision
The Dieppe Market offers farmers, growers and/or entrepreneurs from Southeastern New Brunswick the priority to provide consumers with the freshest products possible, either locally grown, raised, processed, crafted, etc. The main objectives of the Market are:

1.1 To create a pleasant festive social environment;

1.2 To provide the population of South-Eastern N.B. with fresh, healthy and tasteful agricultural products grown, raised and processed in South-Eastern New Brunswick and to promote such products;

1.3 To give to the South-Eastern N.B. agriculture producers, entrepreneurs and craftspeople the opportunity to get maximum price for their merchandise by dealing directly with the consumer;

1.4 To create a communicational and educational link between the urban and rural populations of South-Eastern N.B.

The Local Products Center Inc.
The Local Products Center Inc. (herein referred to as "LPC"), a non-profit organization, is the manager of the Dieppe Market building located at Gauvin Road / Acadie Avenue intersection, in the City of Dieppe, and the organizer of the Dieppe Market held at least every Saturday (herein referred to as "Market Day") inside and on the grounds near this building. The mailing address of the LPC and the Dieppe Market is: 232, Gauvin Road, Dieppe, (N.B), E1A 1M1, email: info@marchedieppemarket.com .

LPC operations are conducted under the following administrative structure:

4.1 The board of the LPC chooses or names a director general who is responsible for operating the building. The director general's responsibilities are to maximize returns on the building, participate in board meetings, hire and manage personnel and any other responsibilities which the board deems appropriate.

4.2 The director general hires a Market manager whose responsibilities are as follows: work under the direction of the director general, manage all billing with regards to the Market, assign Market booths, advise of observed violations, act as the Board's Market representative on Market days, respond to any questions regarding the Market and any other responsibilities which the director general deems appropriate

Who may sell at the Dieppe Market?
The permit that allows a person to sell products at the Dieppe Market will only be granted by the LPC following the recommendations of the selection committee. To apply for a permit, one must adequately fill out the form issued by the LPC, pay the $30 non-refundable administration fee and submit it to the selection process of the LPC.

The LPC provides four (4) different types of Vendor permits:

6.1 Monthly Vendors: these Vendors may sell at the Market every Market Day;

6.2 Seasonal: these Vendors may sell for at least 12, but less than 52 Market Days;

6.3 Casual: these Vendors may sell on a casual basis;

6.4 Special Events: these Vendors may sell during events held either outdoors or in the Market building on days other than Market Days, but only by permission from the LPC in appropriate areas.

The permits remain the property of the LPC, are non-transferable and can be suspended or cancelled at the discretion of the LPC.

A Vendor permit entitles a Vendor to sell only products approved by the LPC, following the guidelines of the selection committee. Vendors must respect the decisions of the LPC with regards to approved products, non approved products and those pending approval. In event of non compliance, vendors may be asked to withdraw their products from their booths on Market days.

Vendors wishing to make changes to their product mix or installations must apply to the LPC for approval by filling out the necessary form and sending it to the Market manager.

Allocation of spaces
The LPC reserves the right to assign a Vendor to a specific location, if in the opinion of the LPC, such placement enhances the appearance, traffic flow or efficient operation of the Market.

Selection criteria: valid applications for a Market booth will be ranked according to the following criteria:

11.1 Date application received;

11.2 Whether or not products are grown, raised, processed, crafted, etc. in South-Eastern New Brunswick;

11.3 Whether or not products offered are likely to enhance existing product mix at the Market;

11.4 Number of vendors selling similar products or actual consumers' demand satisfaction for the products that are intended to be sold by the applicant.

No Vendor shall sublease, sell or share his/her permit or allow any other Vendor to use his/her Market booth.

If an Annual Vendor does not attend Market days for four consecutive times during a year (without substantive reason*), the LPC reserves the right to cancel the vendor's permit. In these cases, vacated space will be attributed to another potential vendor.

* A substantive reason shall be death, illness (doctor's orders) or other major impediment the LPC judges appropriate.

If a Casual Vendor is not present at his/her booth without substantive reason for two consecutive days in the year, the permit and/or privileges will be revoked by the Market manager.

Fees
It is the responsibility of the Vendor to maintain good accounts with the Market manager of the LPC. Late payments are not tolerated and all payments are expected to be made before any corresponding Market Day. Lack of payment may lead to the revocation of the Vendor's permit and the privileges tied to it. It is the responsibility of the Vendors to deliver the money to the Market Manager's office.

Annual and Seasonal Vendors already operating in the Market must, at the beginning of each office year beginning April 1st, renew their contract and pay the annual administrative fees of $30. The LPC reserves the right to decide whether the permit will be renewed.

Any new applicant, including casual Vendors, must fill out the application form and pay the $30 non-refundable administration fee. Once annual fees are paid, the fee will be $15 plus tax for each space. If fees are not paid, the space will be $25 plus tax. Annual fees of $30 are valid for one year, starting April 1st, date which marks the beginning of the Market's administrative year.
Regardless of the type of booth rented at the Market, a minimum payment of $25 including tax for each Market day is required. Market Day rental fees are calculated as follows: the basic fee of 40 cents per sq. ft. is charged to all vendors; to this is added, on a case by case basis, the following fees: 10 cents per sq. ft. for vendors in the permanent building; 20 cents per sq. ft for vendors of prepared foods plus $1 for water and $1 per electrical outlet required. Special arrangements are planned for vendors who use bigger electrical appliances or who have special needs. Specific electrical needs will be accommodated following an evaluation of costs and electricity consumption for each booth.

Monthly and Seasonal Vendors must pay for their contracted rental period with postdated cheques, either on a monthly or biannual basis. Cheques must be issued to Local Products Center Inc.

Non-sufficient funds (NSF) cheques will be charged back to the Vendor's account and a $25 handling fee will apply.

Booth fees may be changed at any time, and after a period of notice extending over four (4) successive Market Days, notwithstanding that a Vendor may have paid in advance for a reserved stall for a period extending beyond that period of time in which case the fee payable by the Vendor shall be adjusted accordingly and any refund or increase will be payable immediately.

In the case of a withdrawal from the Market, a permanent vendor must advise market management at least two weeks prior. The Market will bill the vendor for these two weeks and postdated cheques will be returned to him/her.

Days and Hours of Operation
The Market will be open each and every Saturday of the year unless otherwise determined by the LPC Board of Directors.

The Market is open to the public between 7:00 a.m. and 1:30 p.m. on Market Days. Vendors can access the building one and a half hours prior to opening. Vendors must vacate the premises within one (1) hour of closing, leaving their installations in a clean, neat and orderly fashion.

Vendors wishing to set up their booths on Fridays are advised that Market offices are open from noon until 7 p.m. The LPC reserves the right to modify this provision in cases where special events are being held either outside or inside the Market building.

On Market Days, no product can be sold before opening time at 7:00 a.m.

All Vendors must advise the Market manager at least 24 hours in advance when substantive reasons do not allow him/her to attend Market days.

Under normal conditions, Vendors who are not at their booths by 7 a.m. will be considered absent for non substantive reasons. Being late is considered an unexplained absence. In case of accident or other impediment, Vendors must advise the Market Manager as quickly as possible.

All stallholders are expected to remain until closing time at 1:30 p.m.
Signage

All booths must be identified with bilingual signs that are appropriate, neat and legible signage as to the name of the business and its location.

A Vendor can obtain the necessary authorization for signage by submitting a schematic draft copy to the Market manager.

Signage will be limited to the individual booth area and must not extend into any traffic aisles or pathways so as to impede the efficient flow of customer traffic.

When a Vendor no longer operates a booth in the Market, he/she is responsible for withdrawing the booth and all signage unless a special authorization in this regard is obtained from the Market manager.

The Market manager has the right to ask Vendors to place their signage in another manner.
All products must be clearly priced during Market Hours. Prices should be posted in full view and be legible to the consuming public.

Any written or spoken information on products, fabrication processes, etc., conveyed by Vendors or their staff shall be true at all time.

Vendors are encouraged to provide attractive and safe kiosk displays, racks, tables, and an adequate supply of carry bags, change, etc. for their customers.

Vendors offering products for sale by weight are required to provide scales in accordance with the Weights and Measures Act.

Vendors are encouraged to identify the products that have been grown, raised, baked, processed, crafted, etc. (if possible with local inputs or ingredients) in South-Eastern N.B. with the word "Local" placed in appropriate places (e.g. price tags).

Regulations for Food Vendors
All Vendors selling food products must follow Health Department regulations at all times.
In order to make the market a safe, reliable place to shop and also increase the reputation of the market, Vendors selling food products are required to attend the "Food Handling" course offered by the N.B. Department of Health and Wellness, and submit a copy of their participation to the LPC at the latest, 6 months after their initial Market Day.

Unless clearly stated (e.g. "dog food"), a Vendor shall not display or sell in the Market any goods which are unfit for human consumption or unsafe for use. The LPC may prohibit any Vendor from displaying or selling goods which in its opinion are unfit or not safe, or not in keeping with the vision of the Market; and may order any such goods immediately removed from the Market.

Food that is exposed for display only ispermitted if properly wrapped, and must not be sold or offered for sale. Free samples may be offered to customers in accordance with Health Department regulations.

Vendors selling prepared food are encouraged to register with the Department of Health and Wellness.

Grievances and Conflicts Resolution
In cases of conflict, vendors must bring the matter to the attention of the Market manager who will endeavour to settle the matter, to the satisfaction of all concerned. In cases where no solution if found, complaints may be placed in writing and sent to the director general who will decided whether the matter must be brought to the attention of the LPC. Following a recommendation from the LPC, the director will be responsible for informing the Vendors of the decision taken by the LPC.

If a Vendor believes that Market personnel have erred in the resolution of a conflict, he /she may write a letter to the President of the LPC. Within a reasonable time, the LPC will acknowledge receipt of the letter, study the question and make a decision.
Vendors involved in a grievance procedure agree that the decision of the LPC Board is final and binding.

Respectful Workplace
The Market promotes a cooperative attitude and will not tolerate either physical or verbal abuse or any other type of intimidation. All Vendors are asked to promote the Dieppe Market and to maintain good will amongst Vendors, the public, the City of Dieppe representatives and employees, and the LPC, its directors and employees.

Personal appearance and hygiene are to be maintained at a high standard, and physical attire will be clean and socially appropriate.

Products, cooking or other activities producing offensive unwanted odors must be vented to the outside.

To maintain a professional image of the Market and the Vendors, loitering should be avoided in the front or in the back of the vending counters. Only Vendors shall be behind counters.
Vendors must park their vehicles in the designated parking identified by the market manager so as to keep the outside lot clear for the outdoor vendors and customers. Failure to do so will result in disciplinary action such as: first offense will be fined $50; a second offence will result in a 2 week suspension from the market; a 3rd offence will result in the termination of the vendor's permit.

Vendors receiving complaints or observing Vendors breaking the rules shall notify Market Management. They should not attempt to rectify the situation themselves with the offenders (see the "Grievances and Conflicts Resolution" section).

Right to Revoke
A Vendor that fails to abide by these rules is subject to expulsion. All fees paid in advance, excluding the two week advisory period, will be reimbursed.

The director general and the Market manager can temporarily revoke a permit pending the decision of the LPC who may revoke a permit indefinitely.

Vendors wishing to return to the Market following an expulsion must apply and be approved as a new Vendor.

General conditions
The Dieppe Market, the Local Products Center and its employees are in no way responsible for any Vendor's product liability.

For their own protection, all Vendors should carry sufficient liability insurance.

The Local Products Center or its employees accept no responsibility for loss of or damage to the goods of a customer or other person left in the custody of a Vendor and Vendors are encouraged to likewise advise such persons that they do not accept any responsibility for such goods.

Vendors who have dangerous or potentially dangerous equipment at their booth shall comply with government regulations, and ensure that at all times such equipment is situated, maintained, and operated so as not to endanger patrons. They will comply with any directions given by the Market manager to place, maintain, and operate such equipment in a safe manner or to remove it. All stallholders who have flammable items at their kiosk are required to have on hand in their stall at all times an appropriate fire extinguisher.

Vendors are individually responsible for collecting and remitting all relevant sales taxes.
The LPC encourages Market Vendors and members of their immediate family or employees to showcase and sell their products in a manner that reflects the appearance of a direct marketplace.

Vendors and their staff are responsible for maintaining a clean and tidy environment free of debris within their allotted space. Products should be displayed in an attractive manner.
No animals or pets are permitted in the Market, other than guide dogs for the blind, or helper animals for those otherwise disabled.

The Market is not responsible for providing any service, appliance, counter, installations, etc.
The sale of any used goods or 'flea market' products is strictly prohibited.
Unauthorized solicitations are not tolerated inside or outside the Market, including the parking lots and Market access points.

Exceptions to the above rules can be made on compassionate or common sense grounds.
N.B. The original version of Rules and Regulations in French has precedence over the English version.